Vendor information

    There are many ways to partner with SCHC to promote your company or business to a targeted audience and be part of this exciting event.  As a vendor, you will have ample exposure to the attendees.
   Our goal is to send our guest to the vendor area to shop and explore all of the products available. Creating a great shopping experience for all. Significant resources are being spent to increase attendance. Having high quality vendors is a wonderful attraction to our Expo.  We aim to make this collaboration between SCHC Expo and Vendors mutually beneficial.
 We hope that vendors will attract more individuals and these individuals will purchase your goods for increased vendor revenue.  Our ultimate goal is to make the SCHC Expo a shopping and educational experience for everyone.
   The expo is a great venue for you to promote your business; your organization; your farm; or yourself while helping SC Horsemen's Council programs. Please be sure to read Exhibitors Guide below.

2020 Vendor
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exhibitors guide

To help you have the best vendor experience possible we have set some rules and regulations.  The rule and regulations governing the expo have been briefly written to advise exhibitors of their privileges, restrictions and requirements. Any changes to the rules and regulations must be made prior to the opening of the expo.  SC Horsemen’s Council will be referred to as “SCHC” in the following.

1. BOOTH ASSIGNMENT- Stall/ booth space will be assigned and given priority according to the date on which the application and payment is received and will be assigned at the discretion of the show management. Exhibitor agrees to accept the booth or stall space assigned and further agrees to accept reassignment to create a more effective Expo or for safety purposes. Subletting of stall/booth space is prohibited. Two or more firms may not exhibit in a single space unless approved by show management.
2. RIGHT TO REFUSE- Show management reserves the right to reject any applicant for space at any time, and reserves the right to regain possession of any space by refunding to the applicant or exhibitor the amount paid for the space. SCHC reserves the right to limit the number of exhibitors due to limited space or type of product.
3. BOOTH DETAIL- Display booths are 10 feet x 10 feet. Ample electrical outlets are available for vendors at an additional fee. All electrical extension cords must be 3-wire with ground. Tables, chairs carpet, or other booth furnishing are NOT included with any booth, but may be supplied by the exhibitor or ordered prior to the show through the show management prior to the show.
4. OFFICE- Exhibitor Office will be set up on the main concourse. Vendor packages will be picked up at ticket booth. If no one is there when you arrive please call 803-230-8810
5. SET UP- Booth may be set up after exhibitor has checked in with show management and within set up hours. All booths must be set up by 9:00 a.m. on Saturday February 6, 2016.
6. LABOR- All labor necessary in setting-up of removing exhibits must be supplied by exhibitor and must comply with building labor requirements.
7. EXHIBIT STAFFING–It is required to man your booth during the expo to insure protection of equipment and valuables.  Exhibitors are requested to arrive 30 minutes prior to the show.
8. EXHIBIT CARE- All aisles must be kept free of equipment, displays, etc. Exhibitors are responsible for keeping exhibits clean and orderly. Please clean up when you pack up!
9. SECURITY- Security will be on the premises during the show hours. Exhibitors will be allowed to enter upon presentation of an Exhibitor badge only. Management is not responsible for theft or damage.
10. FOOD - Food and beverages may not be sold. If food or beverages are given away this must be approved, in writing, by management.  NO Exceptions!
11. LIVE ANIMALS - No pets or live animals will be permitted to run lose.
12. REMOVAL OF EXHIBITS - All exhibits must remain intact until 4:00 p.m. on Saturday, February 6, 2016.
13. PROMOTIONS - Where the Exhibitor offers or provides exhibition, raffles, donations, or other promotional measures that require guests to be present at a specified location and time or any other unusual promotional plans, they must be approved, in writing, by SCHC.
14. PHOTOGRAPHY –All video or still photography of any show exhibit and/or exhibit staff by SCHC personnel become property of SCHC for use in promoting the current and future events or for use of any other purpose and exhibitor hereby consents to and authorizes any such use.
15. TERMINATION - If exhibitors fail to make payment required by the contract in a timely manner, SCHC may terminate that contract and exhibitor’s participation in the event without further notice and without obligation to refund monies previously paid. SCHC is expressly authorized, but has no obligation, to occupy or dispose of any space vacated or made available by reason of action taken under this paragraph in such a manner, as it may deem best, and without releasing exhibitor from any liability there under.  SCHC may also terminate the contract without any obligation on SCHC’s part to refund any payments previously made and without releasing exhibitor from any liability arising as a result of or in connection with such breach. If SCHC removes or restricts an exhibit which SCHC considers to be objectionable or inappropriate, no refunds will be due to Exhibitor.  Notwithstanding the foregoing, if SCHC cancels the event due to circumstances beyond the reasonable control of SCHC (such as acts of God, acts of war, governmental emergency, labor strike, or unavailability of Exhibit Facility), SCHC shall refund to each exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred, in full satisfaction of all liabilities of organizer to exhibitor.
16. CANCELLATION - A WRITTEN notice of cancellation is required, by certified mail, and a cancellation fee of 25% of reserved booth space rental will be charged. Exhibitor is responsible for full payment of booth space contract if not canceled in writing by February 1, 2016.  NO REFUND OR CREDITS.
17. NON-GUARANTEE - SCHC makes no representations or warranties regarding the number of persons who will attend the show. Exhibitor understands that neither SCHC nor its agents or representatives guarantees attendance at SCHC nor any financial gain to any exhibitor participating in the show. Each exhibitor also understands that tickets to the show will be sold exclusively by SCHC and the exhibitor is not entitled to any proceeds from ticket or concession sales.
18. COMPLIANCE WITH LAWS AND REGULATIONS - Exhibitor shall abide by and observe all federal, state, and local laws, codes ordinances, rules and regulations and all rules and regulations of the Exhibit Facility (including any union labor rules). All decorative materials used in displays must meet the flame proofing regulations of the Fire Department.
19. COLLECTION - If suit is instituted to collect past due amounts, Exhibitor agrees to pay actual costs and expenses of collection in addition to court costs and reasonable attorney fees and interest at the maximum prevailing rate. If credit card payment is denied or a check is returned for insufficient funds, there will be a $35 fee imposed and payment must be made with cash, cashier’s check or money order within 7 days.
20. ENFORCEABILITY –In any term of provision of this agreement is determined to be void or unenforceable, the remainder of this agreement shall remain enforceable and in effect, as if that void or unenforceable provision was not included.